Privacy Policy for Keystone Minds
Keystone Minds operates with a deep commitment to protecting the privacy and personal data of our website visitors, clients, and partners. This Privacy Policy outlines how we collect, use, process, and protect your personal information in connection with our AI-powered human resources architecture services, including AI-driven talent acquisition, predictive workforce analytics, automated employee onboarding, AI-powered performance management systems, personalized learning and development pathways, HR process optimization, compliance automation, and organizational design consultation. We adhere to applicable data protection laws, including the General Data Protection Regulation (GDPR) and other relevant privacy legislation.
1. Information We Collect
We collect various types of information to provide and improve our services.
- Information You Provide Directly to Us: This includes personal data such as your name, email address, phone number, company name, job title, and any other information you voluntarily provide when you interact with our site, inquire about our services, register for an event, or communicate with us.
- Information We Collect Automatically: When you visit our online platform, we may automatically collect certain information about your device and browsing activity. This may include your IP address, browser type, operating system, referring URLs, pages viewed, and the dates/times of your visits. We collect this data using cookies, web beacons, and similar tracking technologies.
- Information from Other Sources: We may receive information about you from publicly available sources or third-party partners.
2. How We Use Your Information
We use the collected information for various purposes, primarily to deliver and enhance our sophisticated HR solutions.
- To Provide and Maintain Our Services: This includes operating our AI platforms, responding to your inquiries, providing customer support, and fulfilling contractual obligations.
- To Improve and Personalize Our Services: We analyze usage patterns to understand how our site is used, develop new features, and tailor our AI solutions to better meet client needs, such as refining predictive workforce analytics or personalized learning pathways.
- Communication: To send you updates, security alerts, administrative messages, marketing communications about our HR technologies, and other relevant information. You can opt out of marketing communications at any time.
- Security and Fraud Prevention: To protect our site, services, and users from fraud, security breaches, and other harmful activities.
- Compliance with Legal Obligations: To comply with applicable laws, regulations, and legal processes.
3. Legal Basis for Processing (GDPR)
For individuals in the European Economic Area (EEA), our legal basis for collecting and using your personal information depends on the specific context in which we collect it:
- Performance of a Contract: When processing is necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering into a contract.
- Legitimate Interests: Where processing is necessary for our legitimate interests and not overridden by your rights and freedoms (e.g., for improving our services, marketing, security).
- Consent: Where we have obtained your explicit consent for a specific processing activity.
- Legal Obligation: Where processing is necessary for compliance with a legal obligation.
4. Sharing Your Information
We do not sell your personal data. We may share your information in the following circumstances:
- With Service Providers: We engage trusted third-party companies and individuals to perform services on our behalf (e.g., hosting, analytics, customer support, marketing). These third parties have access to your personal information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
- For Business Transfers: In the event of a merger, acquisition, asset sale, or similar transaction, your personal information may be transferred as part of the business assets.
- For Legal Reasons: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).
- With Your Consent: We may share your information with your explicit consent.
5. International Data Transfers
As a global AI-powered HR architecture company, your information may be stored and processed in any country where we have facilities or where we engage service providers. By using our site or services, you understand that your information may be transferred to countries outside of your country of residence, which may have different data protection laws than those in your country. We implement appropriate safeguards to ensure your personal data remains protected in accordance with this Privacy Policy and applicable laws.
6. Data Security
We implement robust technical and organizational security measures to protect your personal data from unauthorized access, disclosure, alteration, and destruction. These measures include encryption, access controls, secure software development practices, and regular security assessments. While we strive to protect your personal information, no method of transmission over the Internet or method of electronic storage is 100% secure.
7. Your Data Protection Rights
Depending on your location and applicable law, you may have the following rights regarding your personal data:
- Right to Access: You have the right to request copies of your personal data.
- Right to Rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
- Right to Erasure (Right to be Forgotten): You have the right to request that we erase your personal data, under certain conditions.
- Right to Restrict Processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
- Right to Object to Processing: You have the right to object to our processing of your personal data, under certain conditions.
- Right to Data Portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
- Right to Withdraw Consent: Where our processing is based on your consent, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us using the details provided below. We will respond to your request in accordance with applicable data protection laws.
8. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. The precise retention period depends on the type of data, the purpose of processing, and legal obligations.
9. Cookies and Tracking Technologies
Our online platform uses cookies and similar tracking technologies to enhance your experience, analyze site usage, and support our marketing efforts.
- Essential Cookies: Necessary for the website to function correctly.
- Analytical/Performance Cookies: Allow us to count visits and traffic sources to measure and improve the performance of our site.
- Functionality Cookies: Used to recognize you when you return to our site, enabling personalized content.
- Targeting Cookies: Record your visit to our site, the pages you have visited, and the links you have followed.
You can manage your cookie preferences through your browser settings. However, disabling certain cookies may affect the functionality of our online platform.
10. Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that a child under 18 has provided us with personal information, we will take steps to delete such information.
11. Changes to This Privacy Policy
We may update our Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the new Privacy Policy on this page and updating the effective date. We encourage you to review this Privacy Policy periodically.
12. Contact Us
If you have any questions about this Privacy Policy, our data practices, or if you wish to exercise any of your data protection rights, please contact us:
Keystone Minds
75 Tras Street, #08-01,
Ascension Tower,
Singapore, Central Region, 079014
You also have the right to lodge a complaint with your local data protection authority.